Keep the overall tone of the recommendation letter positive and light. Having the best presentation possible aids both your and the candidate's credibility. Double-checking for any errors and gaps is imperative to provide a professional and well-written recommendation. EditĮdit the letter before giving it to the candidate to find any spelling or grammar mistakes. Conclude the letter by signing off respectfully. Emphasise your belief that the applicant is likely to be a tremendous bonus to the company or institution they're applied to. Remember to thank the recipient for their time and patience in reading the letter and then end it on a pleasant note. You can also state that you're sorry to lose them, but that you know the company is lucky to have them. For example, describe how they helped manage the team and productivity while their manager was on personal leave for a month. These paragraphs should include your experience of working with the applicant, their relevant skills and abilities and any positive stories you can share about them. Introductions are meant to be short and to the point, so don't list too much information in this section. Give some facts about the applicant, such as their position, job title, traineeship or an academic course they enrolled in. Introduction and overviewīegin by briefly introducing yourself and your relationship with the candidate. Double-check that you've written the address and recipient's name correctly. You can also address them personally using their surname if you know it. The business letter format includes the address and name of the recipient. Here's a simple format you can follow: 1. Write just enough to give the impression that you know the applicant well and can confirm the information provided. Typically, a single-page letter is all that's needed to provide information about a candidate. Knowing how to write a recommendation letter can help you provide a succinct and accurate account of a candidate's abilities. Related: How to Write a Character Reference How to write a recommendation letter Recommendation letters are official, formal documents that should have a polite tone. You therefore need to have at least some knowledge of how the candidate performs in a working environment. Their punctuality and timekeeping abilityĪn honest recommendation letter gives the recipient an account of your experience working with the applicant. Here are some points that are likely to come up regarding an applicant: The idea behind a reference letter is to corroborate what you've learnt about the applicant and to provide extra details about their job performance and habits. You can only write a letter of reference for a person with whom you've had previous contact, such as a student, employee or apprentice that you've mentored. You write reference letters for people who are applying for a job, an internship or certain college courses. Anyone in a position of authority or a leadership role can write recommendation letters, such as teachers, lecturers, managers or previous employers. What is a recommendation letter?Ī recommendation or reference letter is an official document that validates someone's work, experience, skills or academic achievements. In this article, we discuss what a letter of recommendation is, provide steps on how to write one, explain how to ask for one and give an example letter to guide you in creating your own. Understanding how to write an effective letter and how to ask for one will help you determine the best approach to take when providing or requesting one. These letters are very important documents as they shape both the career of the person writing it and the candidate about whom it's written. Former managers and teammates may use a recommendation letter to back a candidate and their expertise.
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